Birthday Party Checklist
A birthday party planner with party details, guest counts, food and drinks, decorations, entertainment, a shopping list and a budget. Free printable PDF, or check it off on iPad.
Free · no sign-up · PDF works for printing and in PDF note apps such as Goodnotes and Notability. Premium template in the app.
About this template
Party details cover the birthday person, age, date, time, location and theme. The guest list counts total guests, adults and kids, with a box for invitations sent. Food and drinks has checkboxes for the cake, snacks, main food, drinks and special dietary needs. Decorations lists balloons, banner, table decorations and party hats, and entertainment covers a music playlist, games, activities and other entertainment. A short shopping list and a budget line (total, spent, remaining) finish the page.
How to use it
- Split adults and kids early; it changes how much food you need.
- Order the cake first; it's the one thing you can't improvise.
- Ask about allergies when you send invitations and note them under dietary needs.
- Copy everything you need to buy into the shopping list so it's one trip.
Who it's for
- Professionals: Manage meetings & deadlines
- Creatives: Capture ideas & inspiration
Write with Apple Pencil, a mouse or your finger. Your page is saved in this browser.
Use the Birthday Party Checklist in Planner for iPad
A fresh page every day, 132 templates, day/week/month/year views and reminders — made for Apple Pencil.
Frequently asked questions
What goes on a party planning checklist?
Date, place and guests, then food, decorations, entertainment, shopping and budget. This page covers each of those.
Does it work for adult birthdays?
Yes. Leave the kids count at zero and use the entertainment section for music and activities.
Is there a template for other events?
Yes, the event planning template works for showers, reunions and work events.
